Vendor Rules
Potential vendors must fill out a vendor application. All applications must be turned in by the deadline of June 3, 2026.
A $10 application fee will be required at the time of vendor application submission. This application fee is nonrefundable.
Vendors moving forward to the market will be notified of acceptance on June 17, 2026. Full vendor fees must be paid in full no later than July 22, 2026. We reserve the right to automatically reject vendor applications if payment is not received, in full, on or before this date. Vendor Fees are as follows:
a. 10’ x 10’ booth, indoor and outdoor: $150
b. 10’ wide x 6’ deep booth, indoor very limited: $120c. 10’x10’ beer/wine outdoor booth: $250
d. 10’ x 20’ food truck space: $200
No partial booths are available.
All indoor booths are required to have a backdrop and floor-length tablecloths that hide under-table storage.
All outdoor booths are required to have a 10’ x 10’ commercial-grade pop-up tent with weights for each leg (must provide a minimum of 40lbs per leg) for wind. Stakes will not be allowed. Outdoor vendors must also have floor-length tablecloths that hide under-table storage.
Vendors must provide all items needed for the booth. Tables, chairs, backdrops, canopies, and other supplies will not be provided. Electricity may be provided on a limited basis. Please reach out to the staff if you are in need of electricity.
All vendors selling alcohol must contact the market directly to discuss their application. The number of vendors selling alcohol will be strictly limited and will include only Indiana craft beer and wineries. No hard spirits are permitted. Food trucks and other vendors are not allowed to sell alcoholic beverages
On or before August 22, 2026, all vendors will receive a check in time and their assigned booth location. Indoor check-in and set-up will be available on Friday, September 4th from 4 pm to 7 pm. Outdoor check-in and set-up will be available morning of the market at a to be determined time.
The Midwest Artisan Expo staff reserves the right to accept or reject any vendor from the festival. In the event that a vendor is not selected for the market, the $10 vendor application fee will remain nonrefundable and will not be returned to the applicant. In the case of cancellation of the market by Midwest Artisan Expo, vendors will be eligible for a full refund of their booth fee. If a vendor withdraws from the event, they will forfeit their booth fee.
Vendors may not sublet or give space to another party without prior written permission from the Midwest Artisan Expo Staff. If a vendor withdraws from the market, they may submit a subletter for consideration by the Midwest Artisan Expo Staff.
Only food vendors are approved to serve consumables of any kind at the market. Food vendors will be required to have a current Hamilton County Food license. A copy of this license and the vendor’s liability insurance policy must be provided to the Midwest Artisan Expo staff at the time of the final payment for the full booth rental fee (July 22, 2026
a. For further requirement for the license, please refer to the food license rules published by the Hamilton County Health
Department
Vendors must comply with all fire, health safety, and other applicable laws, which include but are not limited to the following. These rules are merely some of the examples vendors must abide by, and believed to be an accurate depiction of current regulations. However, laws and regulations are subject to change, and it is the sole responsibility of the vendor to ensure that they are following the applicable laws and regulations. Nothing in the below rules are meant to construe any sort of limitation on the legal requirements of vendors to follow appropriate laws and regulations, or to impose about the Midwest Artisan Expo staff a duty to convey any changes in those laws or regulations.
a. All food vendors must have an appropriate fire extinguisher in the booth. (Most vendors are required to a possess a 2A:10B:C fire
extinguisher, but if you are cooking a 2A:40B:C fire extinguisher is required
b. No space heaters will be allowed in the booths
c. All tanks (helium, compressed air, LP gas, etc) must be safely restrained or immobilized.
Vendor setup will be confined to the space(s) assigned to each vendor.
Vendors are required to keep their booth space and area surrounding it free of litter and trash at all times, including upon their departure. All refuse must be disposed of properly upon departure from the market. Food vendors must remove used cooking oils and grease when they depart from the market.
Vendors may not use any public address or loudspeaker systems.
The Midwest Artisan Expo staff reserves the right to require the removal of any advertising or merchandise considered to be offensive to the family friendly nature of this event, including but not limited to the use of profanity, nudity, or hate speech.
The Midwest Artisan Expo staff reserve the right to refuse any vendor representing franchised or direct sales products. If an application and associated fee for completed, this fee remains non-refundable. Decisions made by the Midwest Artisan Expo staff are
final and non-negotiable.
Vendor rules may change. Vendor is responsible for knowing, understanding, and complying with the rules that are established and available on the day of the market.
The Midwest Artisan Expo staff shall not be liable for any damage either to person or property, sustained by the vendor or by any other persons, due to the leased space or any part thereof becoming out of repair, or due to any accident or incident occurring on or about said leased space, or due to any act or neglect of any other vendor, or of any other person. This provision shall apply especially, but not exclusively, to damages caused by the number of attendees, crowding, fire, water, hail, snow, frost, steam, sewage, sewer gas, odors, bursting or leaking of pipes or plumbing works, or other acts of God. If any such damage shall be caused by acts or neglect of the vendor, the Midwest Artisan Expo staff, at its own exclusive option, repair such damage, and the vendor shall reimburse the Walker Holdings, LLC for any amount expended on such repair. Vendor further agrees that all personal property upon the premises belonging to the vendor or any other person shall be at the risk of the vendor only and that the Midwest Artisan Expo staff and Walker Holdings, LLC shall not be liable for any damages thereto or theft thereof.